Fairhaven COVID-19 Field Course Safety Guidelines

Fairhaven Field Course Protocols

Field work, work parties and creative activities are core to the mission of Fairhaven College and some fall courses will meet face-to-face in an outdoor environment to accomplish the course objectives and best serve students. Use of the Outback Farm, Outback Pavilion and other public outdoor spaces for research, teaching, and service are critical to our mission. Stringent requirements will remain in place to ensure workplace and student safety. We will continue to monitor public health guidance closely and, should conditions require it, field work activities will be scaled down.

These guidelines are to ensure the safety of students, staff and faculty in outdoor environments.  These policies are intended to reduce the potential rate of spread of the novel coronavirus, and to enable tracking and tracing, necessary in the event that someone becomes symptomatic for COVID19. This document consists of a set of guidelines that applies to all Fairhaven College personnel working with field based courses.

The health and safety of faculty, staff and students is Western’s number one priority. If a student does not feel safe continuing field course work or has concerns about others placed at risk, students should be encouraged to inform the course leader. Keeping a respectful, open dialogue will allow course participants to work together to overcome any concerns and move forward with course objectives. Faculty will provide recorded field experience lectures with transcript via Zoom for those that cannot attend field work.

Fairhaven College Training Plan

• As a planning principle, faculty should be thinking in terms of minimum, rather than maximum limits, involving the fewest students for the briefest time necessary. If fieldwork is necessary, can be performed safely, and is consistent with public health directives, it must be limited to the scope of the program’s approved plan.

• Before access is allowed, all Fairhaven students and faculty must read this plan in full. Any questions pertaining to the reviewed documents can be directed towards the Plan Supervisor or Office Manager (John Bower or Tori Talkington). Once faculty and students have completed reading and reviewing following the documents, they will E-sign the training acknowledgement found at the end of this document.

• Fairhaven faculty and students who are approved do not need to register daily before coming to the workplace, but they do need to fill out the COVID-19 Symptoms Attestation (see below).

  • Faculty and Staff who are planning to return to work at University locations must complete the COVID-19 Prevention in the Workplace training before or upon returning on-site. This required L&I training can be done by self-enrolling in the Canvas course below.  This training is required of anyone who will be working on University premises.

https://wwu.instructure.com/enroll/W73XNG

 

• John Bower will be responsible for informing on-site Fairhaven personnel of any updates to the plan due to WWU COVID-19 policy changes. Any changes to this plan or additional measures required by the university or state will be sent out to all on-site personnel for review.

 

• For Faculty: Prior to the day of field work (in-person work), a qualtrics survey response must be sent to John Bower or Tori Talkington and include the following information:

 COVID-19 Symptom Attestation (see below)

 Expected start and end time

 Space you will occupy

• For Students:  Prior to the day of field work, an email or canvas attestation must be sent to the faculty course leader and include the following information:

 COVID-19 Symptom Attestation (see below)

COVID-19 Symptom Attestation: Each individual must perform symptom checking each day prior to coming to meeting in-person or coming to the work place and send a symptom attestation email to your supervisor. Please read WADOH COVID-19 Guidance for Screening of Staff and Visitors.

Symptom Attestation. The following are the guidelines from the WSDOH: 

  • Ask these questions to everyone: Since your last day of work, or last visit here, have you had any of these symptoms that is not attributable to another condition?  
  •  Fever or chills  

• Cough  

• Shortness of breath or difficulty breathing  

• Fatigue  

• Muscle or body aches  

• Headache  

• Recent loss of taste or smell 

 • Sore throat  

• Congestion  

• Nausea or vomiting  

• Diarrhea  

  • Within the past 14 days, have you had contact with anyone that you know had COVID-19 or COVID-like symptoms? Contact is being 6 feet (2 meters) or closer for more than 15 minutes with a person or having direct contact with fluids from a person with COVID-19 (for example, being coughed or sneezed on).  
  • Have you had a positive COVID-19 test for active virus in the past 10 days?  
  • Within the past 14 days, has a public health or medical professional told you to self-monitor, self-isolate, or self-quarantine because of concerns about COVID-19 infection? If the plan submission does not include the entirety of these symptoms, refer the plan coordinator to the guidance from the DOH 

 

Daily Log of All Personnel

Faculty will be responsible for keeping daily logs of all personnel and students that includes the following information: name, phone number, email address, space(s) worked in, and start and stop time of use.

Fairhaven Field Course and Outback Work Party Policies

• Each faculty are responsible for being Site Supervisors for their students and ensuring their spaces do not exceed occupancy. Student use of outdoor space use must be scheduled in advance with the faculty member to ensure space does not exceed maximum number of occupants. John Bower and Chris Rowell are responsible for ensuring that shared outdoor teaching space (example: Outback Pavilion) does not exceed occupancy. Use of shared outdoor space must be scheduled in advance with Chris Rowell.

  • Outback Work parties will be limited to 5 volunteers at one session, will RSVP in advance and will abide by this guidance document.

• Individuals working in an outdoor facility must clean those spaces before leaving at the end of their workday, thoroughly wiping down all surfaces and equipment where they worked in that area. The department will provide cleaning supplies.

 

Points of Contact

Fairhaven College Plan Coordinator and COVID Site Supervisor

John Bower

John.bower@wwu.edu

 

Fairhaven Office Manager

Tori Talkington

Tori.talkington@wwu.edu

 

Fairhaven Administrative Assistant (Space scheduler and supply purchaser)

Chris Rowell

Chris.rowell@wwu.edu

 

Facilities Management (custodial services and building access)

FacilitiesManagement.WorkControlCenter@wwu.edu

x3429

 

Health and Safety

Everyone must wear cloth masks/face coverings at all times while conducting field work or in-person class. Masks will be provided by the department/unit on request. Please contact Chris Rowell to order masks. All personnel must maintain at least a six-foot distance from other people. If it is difficult to maintain distance due to the nature of the work or location, personnel should work in shifts and set up schedules so that the number of people working at any one time does not preclude the ability to maintain a six-foot distance.

• Practice good hygiene.

  • Frequently wash your hands with soap and water, for at least 20 seconds.
  • Avoid touching your eyes, nose or mouth.
  • Cover your coughs and sneezes properly with the inside of your elbow (even when alone in a room and more important when you are not required to use a cloth mask).

• You MUST stay home if you feel sick, if anyone in your household is sick, or you believe you may have encountered an individual known or suspected to be infected. COVID-19 symptoms include:

  • Cough
  • Shortness of breath or difficulty breathing
  • Fever
  • Chills
  • Muscle pain
  • Sore throat
  • New loss of taste or smell

• If you begin to feel unwell while in the field, immediately notify the course leader. Avoid any close contact with other participants and once your class is safely out of the field, go home right away, stay there and contact the Student Health Center 360-650-3400.

• Always act as if you have COVID-19 and could spread it.

Considerations for general risk management protocols are available online at Field Course Risk Management Toolkit. Western’s COVID-19 field course protocols are based on Center for Disease Control (CDC) and Washington State Department of Health (DOH) recommendations, and Washington State Department of Fish and Wildlife (WDFW) field work protocols. All field course participants will follow social distancing, prevention, and cleaning/disinfecting protocols provided below during all field course operations. Protocols will be revised as University, Washington State, CDC or other directives evolve. This protocol covers the following sections:

A. Safety Kit

B. Hand Hygiene

C. Face Coverings and Disposable Gloves

D. Cleaning and Disinfecting Surfaces

E. Other Safety Concerns

 

A. Safety Kit

• Face coverings: A cloth face covering that fits snugly but comfortably against the side of the face, is secured with ties or ear loops, includes multiple layers of fabric while still allowing breathing without restriction and can be washed, laundered and machine dried without damage or change to shape

• Disposable gloves: Gloves that can be discarded after each use such as nitrile and latex gloves

• Tissues: Soft, absorbent, disposable facial tissues used for covering your mouth and nose when nose blowing, coughing, or sneezing. If tissues are not available, use the inside of your elbow

• Disposal bags: A plastic garbage bag or zip lock bags to dispose of used safety kit items, like gloves or tissues

• Safety kit container: A sealable plastic box or small tote with all necessary safety kit items in sufficient quantities for the duration of the field course work

• Hand sanitizing (in one of the following methods)

• An alcohol-based hand sanitizer that has greater than 60% alcohol

• Disinfecting wipes: Wipes containing disinfectants that kill germs on surfaces

• Hand soap: A bar or container of soap for handwashing

• Portable hand washing system: 5-gallon bucket with lid, water container with spigot, hand soap in sealable bag or container, disposable paper towels or napkins for drying

Please contact Chris Rowell to order supplies.

B. Hand Hygiene

Five steps to wash your hands the right way:

• Wet both hands under clean, running water (warm or cold), turn off the tap, and apply soap

• Lather hands by rubbing them together with soap. Lather the backs of your hands, between your fingers, and under your nails

• Scrub hands for at least 20 seconds (hum the birthday song two times)

• Rinse hands well under clean, running water

• Dry hands using a clean towel or air dry them

Key times to wash hands:

• Before preparing or eating food

• After using the restroom or other shared facilities

• After blowing your nose, coughing, sneezing

• After touching an animal, animal feed, or animal waste

• After removal of any safety kit items

• After touching garbage

Using hand sanitizer:

• Use hand sanitizer, if handwashing is not readily available

• Apply the gel product to the palm of one hand and rub hands together

• Cover all surfaces of hands and fingers and scrub until hands are dry

C. Face Coverings and Disposable Gloves

Using, removing, disposing and cleaning face coverings:

• Face coverings will be used by field course participants when 6 foot social distancing cannot be consistently maintained between them, or any other people

• Local government jurisdictions, e.g. counties, may be more stringent, such as recommending that face coverings be used at all times while in public spaces, regardless of social distancing. Those recommendations should be followed while in that jurisdiction’s public spaces

• Out of an abundance of caution, field course participants may choose to wear face coverings at all times during field course activities, except when a participant is alone

• Remove face covering by grasping ties or elastics of the covering and remove from face without touching the front of the covering. Individuals should be careful not to touch their eyes, nose, and mouth when removing their face covering

• Place face covering in zip lock bag for washing later

• Immediately wash or sanitize hands after removing face covering and securing in bag

• Face coverings should be routinely washed depending on frequency of use, hand washing with soap or a washing machine should suffice

• Faculty and students should use a minimum of 1 clean face covering per day

Do-it-yourself face covering:

• Materials: Bandana, scarf or square cloth and rubber bands or hair ties

• For a sewing tutorial follow:https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html

Using, removing and disposing disposable gloves:

• Please note: Some healthcare professionals say gloves do not give you an added layer of protection and may provide a false sense of security. However, gloves are helpful if they remind you to not touch your face

• Gloves should be worn in public when handwashing or sanitizing is not readily available

• When removing gloves remember glove to glove, skin to skin

  • Using a gloved hand, grasp the palm area of the other gloved hand (not the edge) and peel off first glove
  • Hold removed glove in gloved hand
  • Slide fingers of ungloved hand under remaining glove at wrist and peel off second glove over first glove

• Discard used gloves in your disposal bag

• Immediately wash or sanitize your hands after removing gloves

  • Remember that face coverings and disposable gloves are not a substitute for social distancing, washing hands/using hand sanitizer, and cleaning and disinfecting surfaces

D. Cleaning and Disinfecting Surfaces

Cleaning and disinfecting surfaces, including equipment, gear and vehicles:

• Cleaning refers to the removal of germs, dirt, and impurities from surfaces. It does not kill germs, but by removing them, it lowers their numbers and the risk of spreading infection

• Disinfecting refers to using chemicals to kill germs on surfaces. This process does not necessarily clean dirty surfaces or removes germs, but by killing germs on a surface after cleaning it, it can further the risk of spreading infection

• A list of products EPA-approved for use against the coronavirus can be found here:

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

Equipment, gear and tools

    • Wipe down items with disinfecting wipes before handing to participants
    • Electronic devices - including laptops, smartphones and other devices
    • Make sure items are set up prior to leaving
    • Wipe down items with disinfecting wipes before handing to participants
    • Make sure participants understand how to use the devices
    • Verify participants know how to connect online and access applications that will be used

E. Other Safety Concerns

    • Use public rest areas where appropriate adding extra precaution
    • Use disinfecting wipes to clean/disinfect any frequently touched surfaces
    • Wash hands thoroughly after and use paper towel to open restroom door on exiting
    • Do not share any equipment with course leaders and students (including laptops, smartphones, datasheets, pens/pencils, tools, and traps), unless disinfected beforehand
    • Use disinfecting wipes to clean/disinfect equipment after each sustained period of use

or at a minimum at the end of the day

    • Store equipment and gear at assigned locations or assigned vehicles (if safe and well

protected)

COVID-19 On-Site Personnel Training Acknowledgement

I have read, inquired about any concerns, and understand the requirements and guidelines described in the following documents.

  • Western’s COVID-19 Prevention in the Workplace
  • Western's Communicable Disease Policy
  • This Guidance Document

Date

Name

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Fairhaven College Fieldwork Covid-19 Plan will be in effect through Sept. 15, 2020, unless announced otherwise.